E-01
“I was halfway through an attic.”
Good place to fix an AC. Bad place to have a phone conversation.
AI receptionist for HVAC companies
You're in an attic. Your next job is calling.
Keep your hands on the job. Smart Call Pro answers your calls, finds out what the customer needs, books the visit into your calendar and sends you the details. No balancing a phone on your shoulder.
- Answers
- First ring
- Setup
- No fee
- Live in
- 24–48 hours
- Plans
- From $149/mo
LIVE · ANSWERING
Updated
ON CALL
24/7 answering
Heat waves don’t clock out.
BOOKED
Visits on your calendar
Included on every plan.
HONEST
Callers know it's AI
Said on every call, by name.
TERMS
No setup fee
Monthly or annual plans
4:12 PM · TUESDAY
A homeowner's AC quits. Her dad is staying with her. She calls while you're working in an attic. It rings. Voicemail.She doesn't leave a message. She calls the next company. They answered. They got the repair.
You didn't lose to a better technician. You lost to a phone that picked up.
01 · SOUND FAMILIAR?
Every HVAC pro has a reason they missed the call.
All of them are good reasons. None of them book the job.
E-02
“The unit was louder than my ringtone.”
The compressor won. The caller tried someone else.
E-03
“I was explaining a repair.”
One customer has your attention. The next one gets the beep.
E-04
“It was after hours.”
The thermostat doesn't know you've clocked out.
02 · ONE CALL, START TO FINISH
Here's what your callers hear.
● ANSWERED · DESERT AIR HVAC16:12:04
- AI · DANA
Thanks for calling Desert Air HVAC, this is Dana, the company's AI assistant. This call is recorded to help us take care of you. How can I help?
- CALLER
Our AC stopped working. My elderly dad lives with us, and the house is getting hot.
- AI · DANA
I can help arrange a visit. Is your dad feeling unwell, or is anyone in immediate danger?
- CALLER
No, he's okay. We need someone out today, though.
- AI · DANA
We have an opening today at 6:30. Can I book that for you?
- CALLER
Yes, please. That works.
- AI · DANA
I've noted that it's urgent, with your dad at home. You're booked for 6:30 today. A text confirmation is on its way.
LEAD RECORD · 16:14→ PHONE · EMAIL · CRM
- NAME
- Mike Torres · (602) 555-0187
- JOB
- No AC · elderly parent at home
- URGENCY
- Urgent · same-day visit
- BOOKED
- Today 6:30 PM
- NOTES
- Elderly parent at home; no immediate danger reported.
0:00 / 0:00
Sample call. Voices are AI-generated.
Voice and name are customizable on every plan.
Example call. Availability and emergency handling follow your business rules.
03 · THREE STEPS
S-01 · DAY 1
Tell us about your business
Services, service area, visit times, and what counts as a no-heat or no-AC emergency. One 15-minute call.
S-02 · DAY 2
Forward your calls
Missed calls, after hours or every call. Your number stays the same.
S-03 · EVERY DAY
Get leads, not voicemails
Jobs booked on your calendar and lead details in your inbox. Pro adds instant text alerts.
US REGIONS · SEASONAL CALLS
When HVAC phones ring hardest
Seasonal work varies with local weather and your service area. These are planning patterns, not a forecast of call volume.
R-01
Sun Belt · summer heat
Hot spells can bring no-cool calls while technicians are already out. Your assistant answers overflow and collects system details before booking service.
R-02
Northern states · colder months
When heating is needed, no-heat calls need attention. Your assistant uses your urgency rules and emails urgent requests right away on every plan.
R-03
Mountain and coastal markets · changing seasons
Heating and cooling needs vary by elevation and local weather. Your assistant separates maintenance from a failed system and uses your calendar.
Seasonal context: NOAA climate normals · National Weather Service hurricane guidance · University of Georgia seasonal home checklist · Penn State lawn care calendar. Booking always follows your availability; Pro adds instant text alerts.
04 · THE MISSED-CALL MATH
What is voicemail costing you?
WORK GOING TO THE NEXT HVAC COMPANY
$112,320
per year, or about $9,360 a month. That's a lot of service visits.
Estimate only. Adjust the numbers to match your business.
05 · PRICING
Three plans. No setup fee.
STARTER
After hours, weekends or overflow.
$149/mo
$447 FIRST 3 MONTHS, THEN $149/MO
250 AI MINUTES INCLUDED
- 24/7 answering
- Choose your assistant's name and voice
- Every call answered and qualified
- Daily email summary, urgent calls emailed right away
- Transcripts and recordings
- Jobs booked into your calendar
- Text confirmation sent to your callers
- Custom script for your trade
- Leads sent to your CRM
- Weekly call analytics
MOST POPULAR WITH HVAC PROS
GROWTH
The front office you never hired.
$299/mo
$897 FIRST 3 MONTHS, THEN $299/MO
750 AI MINUTES INCLUDED
- 24/7 answering
- Choose your assistant's name and voice
- Every call answered and qualified
- Email summary after every call
- Transcripts and recordings
- Jobs booked into your calendar
- Text confirmation sent to your callers
- Custom script for your trade
- Leads sent to your CRM
- Weekly call analytics
PRO
Busy seasons, multiple crews.
$549/mo
$1,647 FIRST 3 MONTHS, THEN $549/MO
1,500 AI MINUTES INCLUDED
- Everything in Growth
- Instant text and email lead alerts
Not ready to order? Book a free demo →
See full pricing and billing details →
+ No setup fee+ First 3 months paid upfront, then month to month+ Extra minutes $0.39
FOUNDING CUSTOMER OFFER · LIMITED SPOTS PER CITY
Growth locked at $299/month for 12 months.
In exchange for an honest review once it's booked you some jobs.
Monthly billing only · first payment $897 (first 3 months).
06 · QUESTIONS
Fair questions from people who fix heating and cooling.
Will callers know they're talking to AI?
Yes. Every call opens with the assistant's name, for example "this is Dana, the company's AI assistant", and a recording notice. Most callers don't mind. They care that someone answered and booked them.
Do I have to change my phone number?
No. Forward missed calls, after-hours calls, or all calls. Keep the number your customers already know.
Can it handle a no-heat or no-AC call?
Yes. You decide what's urgent, like no heat or no AC. Those calls are emailed to you right away on every plan. Pro also sends an instant text.
Can it book visits and work with my CRM?
Yes. Every plan includes calendar booking and can send leads to your CRM. Ask us about the software you use.
What if it doesn't know an answer?
It takes a message and tells the caller you'll call back. It won't invent prices, diagnose the problem, or promise services you don't offer.
Is there a contract?
Monthly plans start with the first 3 months paid upfront in one payment, so there's time to prove it works. After that it's month to month, and you can cancel anytime with 30 days' notice. Annual plans are 12 months paid upfront with 2 months free; give 30 days' notice before your renewal date to stop renewal. No setup fee. Live in 24–48 hours.
What is an AI receptionist for HVAC companies?
An AI receptionist answers business phone calls, gathers customer details and handles requests using your business information. Smart Call Pro serves HVAC companies 24/7 and books appointments into your calendar.
How much does an AI receptionist cost?
Smart Call Pro costs $149 a month for Starter, $299 for Growth and $549 for Pro, with no setup fee. Annual billing is $1,490, $2,990 and $5,490 respectively, with 2 months free. Monthly plans start with the first 3 months paid upfront, then continue month to month; extra minutes cost $0.39.
Can an AI receptionist book appointments?
Yes. Every Smart Call Pro plan books appointments into your calendar using your availability and business rules.
Can I choose my assistant's name and voice?
Yes, on every plan. You pick the name, a male or female voice and the tone, and we set the greeting your callers hear. You can change it anytime.
FREE · 15 MINUTES · NO ATTIC REQUIRED
Stop sending your next job to voicemail.
Leave your number. We'll set up a demo assistant that answers like your HVAC company. Then call it yourself. No sales speech from the attic.
(307) 624-4184Calls to our demo line are answered by an AI assistant and recorded.